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MERC+GSI – DRAFT Test Plan
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SOPs to the relevant parties for approval. Draft and final copies of all SOPs are posted to the GSI
Sharepoint website; the final version is also posted to the GSI public website. SOPs are updated
on an as-needed basis.
Documents and Records:
The GSI Senior QA/QC Officer is responsible for maintaining all documents and records
for a period of ten years unless custody is transferred using a chain of custody form. Electronic
versions of all GSI documents and records are saved to the GSI Sharepoint website once
complete. Hard copies of GSI documents and records are scanned and also saved to the GSI
Sharepoint website. Due care and diligence will be taken to properly dispose of documents and
records that are no longer required after a 10 year period has elapsed. Disposal procedures will
involve electronic deletion of documents and records from the GSI Sharepoint website and the
personal computers of GSI personnel, as well as manual shredding of hard copies.
Notebooks:
Bound field and laboratory notebooks are used to record observations, sampling details
and on-site laboratory and field measurements. Notebooks are also used to record instrument and
equipment calibration and maintenance information. All notebooks are examined periodically by
the GSI QA/QC officers and checked for compliance with SOPs. Problems identified by the
periodic QA/QC review will be documented and included in a training/response file.
Sample Collection and Analysis Records:
Specific forms (see individual SOPs) are used to record sample collection and analysis
data. All relevant GSI Senior Personnel are responsible for ensuring that the forms are correctly
filled out at the time of sample collection and analysis. They are also responsible for maintaining
the forms on file, creating electronic copies, and posting to the GSI Sharepoint website for
storage. QA/QC spot-checks of these forms and the processes used to complete and maintain
them are undertaken periodically by GSI QA/QC officers. Problems identified by spot-checks
are documented and included in a training/response file.
Sample Management Records:
Specific forms are used to record sample custody, handling and storage information. All
relevant GSI Senior Personnel are responsible for ensuring that the forms are correctly filled out
at the time of changes to sample custody, and sample handling and storage. They are also
responsible for maintaining the forms on file, creating electronic copies, and posting to the GSI
Sharepoint website for storage. QA/QC spot-checks of these forms and the processes used to
complete and maintain them are undertaken periodically by GSI QA/QC officers. Problems
identified by spot-checks are documented and included in a training/response file.
Safety, Operation and Maintenance Records
:
All relevant GSI personnel particularly those involved with operating the GSI RDTE
land-based facility are responsible for ensuring that all forms associated with safety, operation
and maintenance (i.e., confined space entry permit forms) are correctly filled out. They are also
responsible for maintaining the forms on file, creating electronic copies, and posting to the GSI
Sharepoint website for storage. QA/QC spot-checks of these forms and the processes used to
complete and maintain them are undertaken periodically by GSI QA/QC officers. Problems
identified by spot-checks are documented and included in a training/response file.