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5.6.
Acceptance of Purchased Items and Service
Technical personnel must inspect purchased items when received to ensure that they are not defective and
that they are of the right type and quality to meet the intended use. Purchased services (e.g., laboratory
analysis, subcontractor reports) must be reviewed to ensure that the quality meets the requirements of the
project or intended use. If so defined in the Test Plan, a TSA will be conducted during project activities to
assess performance in real time.
5.6.1.
Test Equipment
Testing equipment procured for activities affecting quality must be calibrated to ensure accuracy with
required specifications listed in the QAPP and/or Test Plan and may be verified prior to use in the BWTS
test (e.g. PE audits), as appropriate. Any discrepancies shall result in a recalibration of the equipment, or
if the equipment is unusable, then a return of the item to the supplier for repair/replacement as necessary.
Verification, storage, and maintenance records will be included in individual verification test records.
Technical personnel will test equipment purchased or rented for activities affecting quality. Equipment
must be calibrated using independent standards to ensure that the level of accuracy and precision defined
in the QAPP can be achieved. Critical equipment performance must be verified prior to use in the BWTS
test. If the equipment does not meet QAPP criteria initially, then the equipment should be recalibrated
prior to further use. If the equipment is found to operate outside of the QAPP criteria, then it must either
be tagged and removed from service or returned to the supplier for repair/replacement, as necessary.
Initial verification, routine calibration, and maintenance records will be included in individual BWTS test
records.
5.6.2.
Testing Materials
Test materials procured for activities affecting quality (e.g. reference standards or gases) should be
accompanied with a Certificate of Analysis (COA) where appropriate. The COA will be examined to
ensure that the listed specifications are within the QAPP limits. The COA will be retained and included in
the BWTS test records.
5.6.3.
Services
Methods to accept procurement of services (i.e. subcontractors, installation, repair, or maintenance work,
etc.) include technical verification of the data produced, surveillance and/or audit of the activity being
performed, or review of objective evidence for conformance to procurement document requirements.
Analytical data should be accompanied by a QC narrative that summarizes the analytical results and any
QC failures or technical deviations from the laboratory SOPs, QAPP, or Test Plan.
5.7.
Other Agreements
MERC may utilize other types of governmental agreements, such as Memorandum of Understanding or
Memorandum of Agreement (MOU or MOA) with other international, Federal, State, and local agencies
or organizations. A MOU may be used to share resources that mutually benefit the agencies and/or
public. A MOA may be used to fund specific projects that benefit two agencies. These agreements do not
go through the procurement process.